This position is responsible for supporting Supply Chain / Production Control functions to ensure smooth flow of parts and materials from Head Office and local suppliers. This position will lead the Supply Chain staff in the performance of the primary job functions listed below. The list of job functions below is not meant to be all-inclusive, other job functions may be added as needed.

1) Production Planning and Coordination

a) Create monthly production proposal based on customer orders and shipping schedule.

b) Create and maintain part numbers and finished goods model numbers in ERP system based on Engineering Change Notice (ECN). Create VIN number approval check sheet for new models.

c) Daily review of shipping activity from and local suppliers, and track ocean shipments through to delivery. Complete shipping status reports as necessary.

d) Forward shipping documents to Finance and Materials teams.

e) Download files, upload them into ERP system as needed.

f) Save Excel copies of packing lists to computer network for Material Handling and Quality Control.

g) Maintain sea-shipment container delivery log, send report to finance at month end.

h) Prepare month-end inventory reports for in-transit inventory (Ocean shipping containers). Print and file ocean shipment invoices once receipt is confirmed.

2) MRP and Scheduling Maintenance

a) Create a gridline schedule and capacity calendar at the beginning of each month.

b) Add new production lots to the production schedule and ERP system based on the production proposal.

c) Process schedule change requests, update ERP system and CRM system.

d) Print VIN sheets by lot number for production floor.

e) Create VIN number approval check sheet for new models.

f) Download new KD BOMs from IBOM system and create and maintain BOMs for ERP system.

g) Run MRP twice monthly, by the 10th for overseas and the 20th for local suppliers.

h) Correct BOM if discrepancies are found with PO or forecast.

3) Orders & Shipments

a) Receive customer orders and enter into the CRM.

b) Place orders for production and replacement parts, adhering to schedules and deadlines.

c) Check all drivers’ check sheets for any miss-shipments.

d) Check past due and negative inventory reports for receiving issues. Address issues with logistics provider, Receiving Assistant, and/or Material Handling.

e) Verify supplier purchase order and forecast data are complete and accurate. Send to local and overseas suppliers.

f) Verify all parts are forecasting properly. Investigate and correct any issues with local parts forecast or purchase orders.

g) Communicate with all suppliers regarding quality notices and delivery issues.

h) Set up expedites for production parts, as needed, in coordination with Supply Chain Supervisor.

i) Confirm all parts receipts on supplier invoices for Finance Dept. Request price confirmation from Purchasing Dept. for any invoice pricing issues. Approve invoices for payment.

4) Other

a) Able to work in a fast-paced office setting with high demand for accuracy and meeting deadlines.

b) Sorting, matching, and filing supplier invoices, purchase orders, and receiving documents.

c) Answering supplier and management questions regarding AP issues.

d) Working closely with Purchasing Agents to resolve delivery issues.

e) Reconcile part order data advance with team members,

f) Prepare month-end reports related to Supply Chain and production part suppliers.

g) Assist in the preparation and execution of physical inventory.

h) Assists Finance Department and other department managers with other accounting duties as assigned.

i) Participate in meetings contracted logistics providers.

:

1. Good Communication (written, spoken, email, phone) and customer service skills.

2. Knowledge of and skill in using computer software, including MRP software packages such as AS400/BPCS or SAP.

3. Proficient with Microsoft Office, especially with Excel, Word, and Power Point.

4. Knowledge of data maintenance such as bills of material.

5. Knowledge of supply chain from order placement to delivery.

6. Good organization and time management skills.

7. Ability to pay close attention to detail and coordinate various activities simultaneously.

8. Ability to communicate with supervisors and co-workers in a courteous and professional manner.

9. Ability to maintain confidentiality.

10. Ability to think critically, ask questions, and solve problems as they arise.

11. Ability to handle multi-tasking and frequent changes.

EDUCATION AND EXPERIENCE:

Higher education in related field is preferred, however, at a minimum a high school diploma is required. Ideal candidates will have positive job experience in supply chain or IT or accounting.