A local organization is seeking an experienced, highly organized Catering Event Planner to coordinate events from initial inquiry through completion. The ideal candidate has a strong background in catering, event planning, or hospitality and can confidently manage customer communication, menus, vendors, and event logistics in a fast-paced environment.

Responsibilities

• Communicate professionally with customers by phone, email, and in person.
• Plan and coordinate catering events, including menus, timelines, deliveries, and event details.
• Use knowledge of food and pairings to help customers create cohesive menus.
• Coordinate food and beverage orders and communicate requirements to purchasing and kitchen staff.
• Work with kitchen and café staff to ensure orders are prepared accurately and on time.
• Create room setup diagrams and provide clear instructions to staff and vendors.
• Participate in room setup and event preparation as needed.
• Coordinate smaller onsite events, room rentals, and deliveries.
• Maintain event calendars, invoices, customer records, and other administrative details.
• Coordinate with outside vendors and assist customers with additional event services.
• Maintain current menus and event materials.
• Follow established catering policies, food safety standards, and customer service expectations.
• Provide event photos and information for future marketing efforts.
• Be available to work evenings and weekends, particularly during busy catering seasons.

Qualifications

• Previous professional experience in catering, event planning, hospitality, or a related field.
• Strong organizational, communication, and time-management skills.
• Excellent attention to detail and ability to manage multiple events and deadlines.
• Knowledge of food, menu planning, and food safety.
• Ability to work effectively with customers, kitchen staff, café staff, and vendors.
• Professional, even-tempered, and diplomatic communication style.
• Experience with QuickBooks, Gmail, Google Calendar, or similar software preferred.
• Ability to work independently in a fast-paced environment.
• Ability to lift up to 50 pounds and participate in event setup.
• Availability to work 40–45 hours per week, including evenings and weekends.

If you are interested in this position, please send inquiries and resumes to cstresumes11@gmail.com.