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Assistant Purchasing Manager

Assistant Purchasing Manager

Assist the Purchasing/Supply Chain Manager in the overall establishment and direction of Purchasing strategy and policy. Evaluates, selects, and develops supply base to ensure required supplies and services are provided at optimum cost, on time, and at the specification required.

Direct, train, and develop the Purchasing Department staff. Select suppliers, oversee bidding process, develop Purchasing Department computer capabilities, and ensure supply requirements of internal customers are met.

Study, maintain, and implement new Purchasing Department Policies, Procedures (SAOS), and forms. Administrate, govern, and ensure conformance to company purchasing policies and procedures.

Maintain proper corporate image, integrity, and treatment in dealing with suppliers, potential suppliers, and fellow employees.

Primary Job Functions:

1) Purchasing Function

a) Manage the internal purchasing function. Evaluate suppliers, market trends, comparative data (by Request for Quote/RFQ, negotiation) to ensure optimum value for the company. Ensure timely delivery, required quality, and specification conformance. Optimize the current supply base to ensure continuous improvement and to drive cost reduction initiatives.

2) Cross Functional Partner/Facilitator

a) Support employees in their purchasing projects and goals. Participate in cross-functional project management, requests for quotes, supplier performance, out vs. in sourcing decisions, etc.

b) Work with all employees to get the best value for machinery, equipment, plant consumables, tooling (die, jig, etc) and any other purchased goods.

3) Purchasing Department Management

a) Evaluate the capabilities of purchasing department staff including competency in supplier selection, supplier evaluation, request for quote execution and evaluation, negotiation, customer service, computer skills, contact management, and project management and coordinate any required training.

b) Set department goals each fiscal year and report progress to President every month.

c) Study and maintain supplier procedure package, department procedures, company policies, etc.

d) Control assets (Jigs, fixtures, etc.) held by outside suppliers.

4) Purchase Orders

a) Check and sign off on all non-production and non-service purchase requisitions. Confirm all required signatures are on all requisitions before signing off on purchase orders.

b) Ensure all purchase requisitions and purchase orders comply with Purchasing Policy.

5) Supplier Management

a) Negotiate and execute supplier contracts (For ATV part suppliers) based on SMAC’s Supplier Procedure Package.

b) Solicit Engineering Change Requests (ECR’s) and Proposals from suppliers for cost reductions.

c) Study quotes and initiate supplier price negotiations. Mentor Purchasing Agents during negotiations.

d) Monitor supplier performance and take the lead in generating the annual supplier evaluation.

e) Communicate engineering issues between supplier and designer, make any necessary arrangements.

6) Supply Base Development

a) Visit potential suppliers as needed and check their performance based on the Supplier Check Sheet.

b) Issue RFQ’s to potential suppliers based on supplier procedure package and negotiate the supplier agreement.

c) Complete Action Project Approval form (APA) to get approval to start up new projects or to onboard new suppliers.

7) New model project

a) Solicit quotations and decide purchase source for new model parts.

b) Assist Planning Dept to make new or updated BOM.

c) Arrange to get sample or proto parts and arrange and monitor start up schedule for supplier.

d) Arrange parts packaging with Supply Chain and Production Engineer.

Knowledge, Skills, and Abilities:

1) Knowledge of manufacturing, purchasing, shipping/receiving, inventory control, bills of material, etc.

2) Good Communication (written, spoken, email, phone) skills and customer service are important in this position.

3) Capable of handling multi-tasking and frequent changes.

4) Proficient with Microsoft Office, especially with Excel.

5) Experience with ERP system such as AS400/BPCS or SAP.

6) Ability to maintain confidentiality.

7) Knowledge of analyzing quotations and negotiating prices.

8) Knowledge of financial analysis.

9) Ability to pay close attention to detail and coordinate various activities simultaneously.

10) Ability to communicate with supervision and co-workers in a courteous and professional manner.

11) Able to manage Purchasing Department staff.

12) Knowledge of purchasing principles related to sales/purchase contract and business customs.

Additional Info

Job Type : Full-Time

Education Level : High School

Job Function : Finance

Contact Information : Magen Ponder

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