Assistant Property Manager

Work Schedule: Full-Time (Monday – Friday)

Status:               Non-Exempt

Position Summary

The Assistant Property Manager, under the supervision of the Property Manager, is responsible for the day-to-day operations of the office.  This employee, along with the Property Manager, is responsible for marketing and maintaining the property.

Major Duties and Responsibilities

Assists with leasing apartments, move-ins, and move-outs.

Maintains waiting list database, filing system, and leasing and occupancy reports.

Maintains tenant files and assists with tenant concerns and complaints.

Prepare work orders for completion by maintenance staff.

Accept applications in accordance with NWGHA policy; make follow-up calls for incomplete applications.

Assists the Property Manager with the recertification process, ensures that changes in the recertification software program, HUD updates, and billings to HUD are implemented in a timely manner.

Assist Property Manager with showing vacant apartments.

Maintains all office procedures, files and records, reports, and systems as are needed to manage the community according to the policies and procedures of NWGHA and HUD regulations.

Answer telephone inquiries and maintain inventory of office supplies.

Assists Property Manager with collection of monthly rent & processing deposits.

Prepare documents for processing by accounting for the sites in an administrative capacity.

Assist with move-in, housekeeping, and pest control inspections of all units in accordance with NWGHA housekeeping policies.

Work closely with the Property Manager and the Director of Housing in creating and implementing marketing strategies to help maintain established occupancy standards.

Assist with work orders for repairs and damage as needed.

Follows up with applicants to ensure a timely move‐in.

Fill-in for Property Manager in their absence.

Additional duties as assigned by management.

Integrity and Trust – Show consistency between words and actions.

Protect confidential and sensitive information.

Effectively handles emotions, including anger and frustration.

Ethics and Values – Engages in open and honest dialogue with others.

Treat all individuals (residents, staff and guests) respectfully, professionally and fairly.

Customer and Team Focus – Establish and maintain effective customer relationships.

Demonstrates effective customer relationships.

Perform other duties as required by the Director of Housing and the Executive Director

Ability to make mathematical computations with speed and accuracy.

Ability to understand and follow written and oral instructions.

Ability to maintain moderately complex clerical records and prepare reports.

Ability to establish and maintain effective working relationships with residents, Housing Authority employees, public officials, and the general public.

Ability to pass the Housing Certification Tests within one year.

Minimum Education, Training, and/or Experience

High school diploma or equivalent is required, preferably a two-year degree from an accredited college/university.

Supplemented by courses in typing and general clerical work.  In addition, courses or experience related to dealing with the public of some equivalent combination of education, training, and experience.

Special Requirements

Possession of a valid State of Georgia Driver’s License.

Ability to be covered under the Housing Authority’s fidelity bond.

Ability to be insured under the Authority’s vehicle policy.

Starting Salary: $16.00/hour

Resumes: Send to Amanda Fox, Chief of Staff - please send your resume and a brief cover letter explaining why you would be a great fit for the Assistant Property Manager role at Northwest Georgia Housing Authority to afox@nwgha.com in PDF format.