Assistant - Administrative Senior (Floyd Campus)

Job ID: 275312

Location: GHC - Floyd Campus

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Georgia Highlands College is a multi-campus, state college member of the University System of Georgia. Founded in 1970 as Floyd Junior College, it now serves more than 6,000 students in Northwest Georgia and Northeast Alabama across its five locations in Rome, Cartersville, Marietta, and Dallas. GHC currently offers over 30 areas of study with associate degree and bachelor's degree options both in the classroom and online.

We are a growing and progressive institution with opportunities for great employees to grow in a fast-paced and challenging work environment that encourages employee wellness and overall success. Our combined efforts at GHC have led to numerous awards, honors, and countless stories of success for students and employees. This includes our most recent honor of being recognized as one of the semifinalists for the 2023 Aspen Prize for Community College Excellence.

Job Summary

This position provides administrative support for Finance and Administration and is responsible to keep the staff informed of items affecting the office/function. This position requires confidentiality and the ability to make independent judgements and procedural decisions. This positiion is on the Floyd Campus.

Responsibilities

• Analyzes actual expenses; maintains systems related to budgetary control; prepares management reports, budget amendments, and financial analysis.

• Manages and monitors the reconciliation of general ledger accounts, financial affairs, funding sources, personnel funding, departmental expenditures, and reimbursements; and, approves expenditures based on available funding

• Assists with account reconciliations, helps track expenses as well as revenues.

• Greets visitors and answers telephone; provides information and assistance; takes messages and schedules appointments

• Distributes incoming and outgoing mail

• Reconciles procurement card statements

• Purchases office supplies as needed

• Assists with travel arrangements and expense reports

• Attends monthly administrative meetings; records and transcribes minutes; posts and files minutes

• Serves on college committees

• Performs related duties

Required Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education or equivalent

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar work position/experience for one (1) to two (2) years.

Preferred Qualifications

• Higher education with budget experience

• BBA in Accounting, Business Administration, or Related field. Experience with Governmental Accounting and Budgeting and two (2) four (4) years related experience in budgeting/accounting; (OR) a combination of education and experience.

Proposed Salary

This is a full time benefitted position.

Salary is $44,000/yearly

Required Documents to Attach

Cover letter

Resume

Knowledge, Skills, & Abilities

• Knowledge of budgetary and accounting principles and practices; Understanding of the relationship of budget management

• Knowledge of college policies and procedures

• Knowledge of modern office practices and procedures

• Knowledge of computers and job-related software programs

• Skill in the provision of customer services

• Skill in oral and written communications, time management, organizational skills

Apply Before Date

Applications accepted until position is filled.

Contact Information

For more information or questions about a job posting, please contact Human Resources by email at mailto: jobs@highlands.edu?subject=Job%20Opening%20Questions

For technical support, please contact the Shared Services Center at (877) 251-2644 or mailto: oneusgsupport@usg.edu?subject=Job%20Opening%20Questions

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Highlands College, as determined by Georgia Highlands College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Highlands College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

To apply, visit https://apptrkr.com/5468894

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