Position: Administrative Assistant

Are you an organized, detail-oriented professional who enjoys supporting a positive school community? Montessori School of Rome is seeking a dependable and welcoming Administrative Assistant to serve as the hub of our front office operations. This role is ideal for someone who enjoys working with children, families, and staff while helping ensure the school runs smoothly and efficiently each day.

What You'll Do

- Maintain an organized, efficient, and welcoming front office environment while providing exceptional customer service.

- Answer phones, respond to emails, and communicate important information to administrators, faculty, and staff.

- Maintain accurate and confidential student and staff records and databases.

- Prepare and organize student records and documentation.

- Coordinate and support the creation of the school yearbook.

- Publish weekly & monthly school newsletters and assist with school communications.

- Ensure website photographs and related content remain current and up to date.

- Assist with payroll-related information and administrative reporting.

- Order, track, and distribute office, classroom, and school supplies.

- Support teachers and staff with administrative and classroom needs as requested.

- Administer medications when necessary and maintain accurate medical logs and records.

- Plan, conduct, and document monthly fire drills.

- Report any suspected child abuse or concerns to the Administrator in accordance with school policies and procedures.

- Follow all school policies, procedures, and licensing requirements.

- Perform additional duties as assigned by the Administrator.

What We're Looking For

- Strong organizational and multitasking skills.

- Excellent verbal and written communication abilities.

- Professionalism, discretion, and the ability to maintain confidentiality.

- Positive attitude and strong customer service skills.

- Ability to work independently while collaborating effectively with staff and families.

- Attention to detail and strong recordkeeping abilities.

- Comfort using office technology, databases, and communication platforms.

- Commitment to supporting a safe, nurturing, and well-organized school environment.

Why Join Montessori School of Rome?

At Montessori School of Rome, you'll be part of a dedicated team committed to serving children and families in a warm, supportive community. This position offers the opportunity to make a meaningful impact behind the scenes while helping create an environment where students and staff can thrive every day.

If interested, please send an email with your resume attached to Jamie Foster, Executive Administrator, at office@msor.org.