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Administrative Assistant for Athletics

Posted: 06/12/2022

Title:  Athletic Department Administrative Assistant
Job Duties:
  • Provide support to the Athletic Director and athletic departmental staff.
  • Serve as receptionist by welcoming visitors and answering/directing telephone calls and electronic inquiries.
  • Provides administrative support to the office, assuming a variety of administrative detail, such as coordinating meetings, preparing meeting agendas, composing routine correspondence, maintaining supervisor’s calendar, preparing travel requisitions, and equipment service requests or work orders.
  • Maintains accurate and up-to-date records of individual team rosters, including recruiting numbers toward roster minimums.
  • Assist with arranging for departmental and team travel.
  • Assist athletic trainers with obtaining required supplies, forms, and information from coaches and athletes.
  • Coordinate timesheets, leave sheets, DocuSign, and reconcile credit cards.
  • Assists with purchase order requisitions and ensures funds are in the budget prior to submitting requests for purchase.
  • Schedule meetings, appointments, and maintain/manage calendars.
  • Promptly respond to telephone calls, route calls, take messages and assist staff, students, parents and community in regard to concerns and questions.
  • Coordinate all outgoing and incoming mail and distribute it to staff/coaches.
  • Work with the Athletic Director and Controller to maintain and monitor departmental budget.  Ensure that all purchases are pre-approved and within budget parameters.
  • Perform other related duties as assigned or requested by the Athletic Director.
  • Bachelor’s degree preferred; High School diploma required.
  • 3-5 years’ experience as an administrative assistant in athletics or similar capacity preferred.
  • Must be a committed Christian.
  • A signed commitment of the Shorter University mission and acceptance of the Personal Lifestyle Statement.
To apply for the Athletic Administrative Assistant position, click the link below:

Shorter University is a Christ-centered University affiliated with the Georgia Baptist Mission Board and requires employees to be
committed Christians.
Transforming Lives Through Christ