Administrative Assistant

Mission:  To provide personal administrative support 
 
 
Personal and Administrative Assistant Job Responsibilities
           
Administrative

• Answer and manage incoming calls, open mail, run errands and transport when needed;
• Prepare and edit personal correspondence, communications, and other documents; take and transcribe dictation, as necessary;
• Manage and maintain appointments and any travel arrangements;
• Monitor all medical claims; match medical bills with EOB’s and submit claims;  review medical supplement insurance every November;
• Monitor all home and personal liability insurance, submit claims, negotiate settlements;
• Monitor and oversee major repairs and maintenance of estate; submit payment;
• Grandchildren’s Trust – maintain records;
• Georgia Tech – order and distribute football season tickets.
• AWL, Sr. Foundation – annual request to Foundation Board of Director’s and follow up;
• Maintain and manage master mailing list; coordinate yearly Christmas card mail out;
• Christmas shopping for family and friends; gift wrapping; track spending and manage receipts;
• Special projects as assigned (i.e., event planning, party invitations, etc.).

• Receive and review mail from residence and office; verify accuracy of invoices and write checks for payment
• Prepare annual operating budget
• Property taxes – appeal and/or submit payment

• Perform hiring duties of new staff members by posting job descriptions, screening, interviewing, running background checks and onboarding new staff;
• Compute weekly timecards, write, and distribute checks (5 regular domestic staff;)
• Complete quarterly tax forms, prepare W-2’s, 1096’s and 1099’s; distribute to employees;
• Manage and mediate disputes;
• Verify accuracy of credit card statements and receipts used by household staff;
• Maintain personnel files and home resource schedules;