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Administrative Assistant

Mission:  To provide personal administrative support 
 
 
Personal and Administrative Assistant Job Responsibilities
           
Administrative

  • Answer and manage incoming calls, open mail, run errands and transport when needed;
  • Prepare and edit personal correspondence, communications, and other documents; take and transcribe dictation, as necessary;
  • Manage and maintain appointments and any travel arrangements;
  • Monitor all medical claims; match medical bills with EOB’s and submit claims;  review medical supplement insurance every November;
  • Monitor all home and personal liability insurance, submit claims, negotiate settlements;
  • Monitor and oversee major repairs and maintenance of estate; submit payment;
  • Grandchildren’s Trust – maintain records;
  • Georgia Tech – order and distribute football season tickets.
  • AWL, Sr. Foundation – annual request to Foundation Board of Director’s and follow up;
  • Maintain and manage master mailing list; coordinate yearly Christmas card mail out;
  • Christmas shopping for family and friends; gift wrapping; track spending and manage receipts;
  • Special projects as assigned (i.e., event planning, party invitations, etc.).
 
Payables
 
  • Receive and review mail from residence and office; verify accuracy of invoices and write checks for payment
  • Prepare annual operating budget
  • Property taxes – appeal and/or submit payment
Residence Staff
  • Perform hiring duties of new staff members by posting job descriptions, screening, interviewing, running background checks and onboarding new staff;
  • Compute weekly timecards, write, and distribute checks (5 regular domestic staff;)
  • Complete quarterly tax forms, prepare W-2’s, 1096’s and 1099’s; distribute to employees;
  • Manage and mediate disputes;
  • Verify accuracy of credit card statements and receipts used by household staff;
  • Maintain personnel files and home resource schedules;