Accounting Specialist and Office Manager
Mission: To provide accurate accounts payable support to the company’s accounting department. And to also organize and maintain an efficient, well-functioning office environment and culture for employees of R.H. Ledbetter Properties, LLC.
Job Responsibilities
Accounting Responsibilities
- Enter Accounts Payable invoices
- Run Accounts Payable checks weekly or as needed
- Facilitate mailing of accounts payable checks as soon as processed
- Maintain vendor files & filing of invoices
- Reconcile Bank Statements by the 10th of the month
- Assist with processing 1099 forms and mail out (yearly) by January 31st
- Assist with special projects or other accounting duties as needed
Office Manager Responsibilities
- Be the IT liaison to report and follow-up on any technical problems within the office (including copiers, mail station, etc.)
- Supervise the maintenance of the office and coordinate with any vendors such as cleaning service, HVAC maintenance; alarm service, fire extinguishers, etc.;
- Monitor office costs and accept bids and negotiate contracts for outside services (telephone, internet, network, cellular, HVAC, etc.);
- Reconcile & approve all office invoices
- Coordinate office subscriptions (Dropbox, Adobe, etc.) for cost reductions
- Sort & distribute all incoming mail/deliveries
- Maintain all office and janitorial supplies
- Manage break room (stock drinks, etc.)
- Oversee any employee recognition or office events;
- Control petty cash;
- Manage office keys;
- Greet visitors as necessary
- Oversee & better utilize our online presence (Facebook, Instagram, website, etc.)
- Order company letterhead stationery, envelopes and business cards as needed.
- Set up offices for new employees--phone, supplies, equipment, and credit cards
