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Advancement Services Officer

Advancement Services Officer

The Director of Annual Giving reports to the Director of Development and is responsible for the organization, planning, and management of The Darlington Fund, Darlington’s annual giving program. The Darlington Fund is Darlington’s most important fundraising program and is critical to the financial sustainability of the school. The Director is responsible for managing and engaging over 70 volunteers to help ensure the program’s success.  As a member of the Advancement team, the Director shares in the development of comprehensive strategies for all aspects of the School’s fund-raising programs.  


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Manages a portfolio of The Darlington Fund personal solicitations with a goal of upgrading donors to higher levels of annual giving. Helps identify and build a pipeline of major gift donors for the school moving them from identification through solicitation. 

Completes a determined number of major prospect visits per year. 

Coordinates, implements, and tracks The Darlington Fund. 

Conceptualizes and implements programs to maximize donors and dollars; manages area and division campaigns. 

Manages all solicitations for The Darlington Fund from the following constituencies: Board of Trustees, parents, alumni, parents of alumni, grandparents, faculty & staff, friends, and foundations. 

Responsible for developing and evaluating The Darlington Fund and reporting the progress. 

Documents solicitation progress through call reports and prepares follow-up materials as needed (proposals, letters, endowed fund updates, JJD Society, etc.). 

Manages and staffs all Darlington Fund events, including phonathons, volunteer trainings, recognition, and stewardship. 

Collaborates with the Communications and Advancement offices to create and prepare all Darlington Fund solicitation and promotion materials (letters, brochures, e-mail, magazine articles, website updates, pledge forms, postcards, social media posts etc.) 

Partner with the Director of Stewardship to plan and execute all donor relations for The Darlington Fund which includes but is not limited to letters, calls, gifts, and events.

Recruits, trains and manages Darlington Fund volunteers, including parents, alumni, parents of alumni, grandparents, faculty & staff, and students. 

Partners with the Advancement Services Officer to oversee all Darlington Fund gift records, postings, and acknowledgements and monitor the generation of The 

Darlington Fund prospect lists. 

Assigns selected Darlington Fund prospects to other gift officers or volunteers. 

Manages the student volunteer group (Advancement Ambassadors) to support all aspects of advancement.

Stays abreast of Raiser's Edge and other in-house technology systems and works with Advancement Services Officer to ensure availability of accurate, appropriate computer support for program 

Actively participate with other Advancement and Alumni Relations team members at special events, including but not limited to Purple Tie Tiger Tailgate, Alumni Weekend and Leadership Darlington.


Believes in and supports the mission of Darlington School

Loyalty to a team; willing spirit in supporting team projects and team members

Service oriented problem-solver who is able to successfully work with diverse individuals

Highly organized with strong attention to deadlines, detail and accuracy in a fluid environment

Exhibits collaborative spirit when responding to emerging or unplanned projects.

Have excellent oral, written, telephone and e-mail communication skills; ability to communicate effectively with a variety of constituents. 

Have strong computer skills, including high competency with Microsoft Office, Google Suite, and Raiser’s Edge or Veracross.

Be willing to travel as required and to work evenings and weekends as necessary, including assisting with event setup and teardown. 

Have a Bachelor’s degree (communications, nonprofit management, public relations, or related field)

Additional Info

Job Type : Full-Time

Education Level : Bachelors Degree

Experience Level : Entry Level, Mid to Senior Level

Job Function : Administrative

Contact Information :

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