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Academic Administrative Assistant

Academic Administrative Assistant

Academic Administrative Assistant


Area of Responsibility: School of Fine and Performing Arts

Reports To: Dean, School of Fine and Performing Arts 

Qualifications: Required: proficiency with Microsoft Office. Excellent organizational and communication skills. Preferred: Associate or Bachelor’s degree. Prior office and/or academic experience. Graphic design/social media operations experience.   

General Description of Position: 

The primary purpose of Academic Administrative Assistants is to support to the Dean of the academic area in which they serve.  Furthermore, they assist Department Chairs at the request of the Dean.

This position involves preparing educational materials, ordering supplies, filing, drafting and typing various correspondence, and supervising student work-studies when appropriate.  

Moreover, Administrative Assistants should uphold the mission of the university and the standards established by their supervisors.  

Administrative Assistants answer directly to the Dean of their academic area and fulfill expectations set forth by their Dean.

Academic Administrative Assistants will coordinate with the Executive Assistant of the Provost for additional instruction and information.

Daily Tasks: 

Receptionist duties (serve as promotor and face of the college, school, or department in which they serve), manage phone calls, photocopying, sorting and organizing correspondence

Scheduling meetings and maintaining School calendar.

Inform/remind departmental faculty of meetings or events through e-mail.

Drafting programs/promotional materials for events.

Supervise student work-studies.

Assist faculty and students with obtaining forms for various procedures/requests.

General Office Management Weekly/Bi-weekly Tasks: 

Monitor budget and submit purchase orders under the direction of the Dean.

Maintain office supply stock.

Archive/file departmental items.

Monthly Tasks: 

Coordinate with Executive Assistant of the Provost regarding payroll for adjuncts or supplemental payments.

Monitor schedules for student work-studies.

Reconcile departmental credit card statements.

Semester Tasks: 

  • Assist professors (full-time and adjunct) with book orders for upcoming classes.
  • Assist professors with archiving syllabi and working with the Executive Assistant to ensure records are up-to-date and archived.

Annual Tasks: 

Assist with special events and activities in academic area.

Attend and assist with school recruitment activities.

Assist with special events as requested by the Executive Assistant of the Provost.

Assist Dean with preparation of annual reports Occasional Tasks:

Inform students of cancelled classes when professors are unable to do so in emergency situations.

Contact and set up meetings with student interns and faculty when necessary.

Ensure that faculty in their area submit updated resumes and transcripts to the Provost’s Office

Submit maintenance requests to Physical Plant as needed Other Responsibilities:

Manage the Box Office for events pertaining to academic area.

Attend regular departmental or committee meetings and transcribe accurate minutes.

University related duties assigned by the Dean.

University related duties assigned by the Executive Assistant of the Provost.

Assist Dean in coordinating and communicating with various university departments (such as Business Office, Office of the Registrar, etc.)

Assist Dean in promoting academic area in matters relating to recruitment, potential donors, denominational relations, and external activities.

Apply for Academic Administrative Assistant using the link below:

Send letter of application, unofficial transcripts of all academic work, statement of faith, resume, and three current letters of reference to:

Human Resources

Shorter University

315 Shorter Avenue

Rome, Georgia 30165

Shorter University is a Christ-centered University affiliated with the Georgia Baptist Mission Board and requires employees to be committed Christians.

Transforming Lives Through Christ

Additional Info

Education Level : Bachelors Degree

Job Function : Administrative

Contact Information :

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